01
Fixed Asset Register
Current balance sheet date; shows make, model, purchase year, original cost and current WDV for each asset.
P&M Valuation Preparation
What to Have Ready Before the Valuer Arrives
The more documentation provided at the time of the engagement, the faster and more accurate the P&M valuation certificate. The following documents directly affect the DRC computation and the DSV determination.
Asset & ownership records
Technical & maintenance records
Valuation & statutory evidence
01
Documentation Drives Accuracy
Complete asset, technical, statutory and vehicle records help establish the evidence required for replacement cost, condition assessment, remaining useful life and DSV.
Valuation Documentation
Prepare the Records That Shape the Valuation
Different asset classes require different supporting records. The documentation should allow the valuer to verify the asset identity, acquisition details, technical specification, operating condition, statutory compliance and relevant valuation inputs.
Industrial Plant & Machinery
Asset registers, purchase records, technical specifications, commissioning information and maintenance history.
Statutory Certifications
Factory, boiler, lifting equipment and electrical installation records relevant to regulatory and operational status.
Vehicles & Fleet
Registration, insurance, service, fitness and pollution-control records for commercial vehicles.
Documentation Group 01
For Industrial Plant & Machinery
These records help establish the identity, original cost, specification, installation history, condition and remaining useful life of the equipment being valued.
02
Original Purchase Invoices
The OEM or authorised dealer invoice confirms the actual model, year and original purchase price, and is important for cross-referencing the current RCN computation.
03
Customs Clearance Documents
For imported equipment, the Bill of Entry, import licence and customs duty payment receipt confirm original landed cost and customs tariff classification.
04
Installation & Commissioning Certificates
Confirm the date the equipment was commissioned and the specification as installed.
05
Maintenance Logs
The single most impactful document for the condition assessment and RUL estimate. Complete logs covering the equipment’s full operating history are ideal; partial logs are better than nothing.
High Impact Evidence
06
Manufacturer’s Technical Specifications
The OEM specification sheet for each major piece of equipment confirms the rated capacity, speed and technical parameters used in the functional obsolescence assessment.
Documentation Group 02
Keep Your Statutory Certifications Ready
Statutory and regulatory records can provide important evidence regarding the compliance status, operating condition and continued usability of specific categories of plant and machinery.
01
Factories Act Inspection Certificates
Periodic inspection certificates from the Factories Inspector, where applicable, confirm regulatory compliance status.
02
Boiler Inspectorate Certificates
For pressure vessels and boilers, the Chief Inspector of Boilers periodic inspection certificate confirms the boiler’s fitness for continued operation.
03
Lifting Equipment Certifications
For EOT cranes, gantry cranes and other lifting equipment, keep the periodic load-test certificate from a competent person confirming the rated Safe Working Load (SWL).
04
Electrical Installation Certificates
For HT/LT electrical installations, retain the electrical inspector’s certificate. For DG sets, keep relevant TNPCB/SPCB/CPCB consents; for captive power plants, retain relevant electricity regulatory approvals.
Documentation Group 03
For Vehicles & Commercial Fleets
Vehicle documentation helps verify identity, age, specification, statutory fitness, insurance position and maintenance history for motor vehicle valuation.
Registration Certificates
The RC book confirms the make, model, year, engine number, chassis number and fuel type.
Vehicle Insurance Documents
Insurance documentation confirms the vehicle’s insured value for cross-reference.
Service History Records
OEM authorised service-centre records or the company’s own maintenance log help establish the vehicle’s service history.
Fitness Certificates & PUC
Keep the statutory fitness certificate for commercial vehicles together with the Pollution Under Control (PUC) certificate.
Before the Valuer Arrives
A Better Prepared File Means a Smoother Valuation
Keep the relevant records together before the engagement. Where a particular document is unavailable, provide the closest available record rather than delaying the entire documentation process.
Asset identification & ownership records
Original purchase and import documents
Technical, installation and commissioning records
Maintenance and service history
Statutory inspection and compliance certificates
Vehicle RC, insurance, fitness and PUC documents
Government Approved P&M Valuation
Need Help Preparing for Your Plant & Machinery Valuation?
Discuss your machinery, equipment or vehicle documentation with the valuation team before the engagement so the relevant records can be prepared in advance.